Booking-based access basics

You can allow access to a meeting room based on bookings in that room’s calendar that might be on another platform, such as Microsoft 365.

With booking-based access, a room still has an access schedule (see Create and manage access schedules) but the schedule is overridden when there is a booking, allowing access only to users on the booking invite.

Users and groups in Access all the time section of the access schedule retain access during a booking.

Set up booking-based access

Accessia can read bookings from a Microsoft 365 room calendar.

1. Make sure the Microsoft Entra ID integration is set up
   1. Booking-based access specifically requires the Microsoft Graph Application Permissions for Calendars.Read and Place.Read.All
2. In Accessia, under Site setup, click the meeting room that you want to apply booking-based to
3. Go to the Integrations tab
4. Click the edit pencil to select the name of the corresponding meeting room from Microsoft